REGISTRATION AND PARTICIPANTS

1. How do I register? The group leader purchases their group's slots in advance through ChiRho Events. Once purchased, the leader receives a unique access code for the group. The leader sends this code to their students and chaperones, who each use it to complete their own individual registration (contact info, liability forms, medical/allergy info, etc.). The group leader can track who has registered and who's still outstanding in real time from the Leader Portal.

2. How do teens and chaperones sign up? Each student and chaperone registers individually using the access code the group leader sends them:

  • Go to the registration link provided by your group leader. Chirhoevents.com/poros

  • Enter the group's access code to link your registration to the correct group.

  • Fill out your registration — personal info, liability/waiver forms, and medical/allergy details.

  • Once submitted, your registration appears on the group leader's Leader Portal, so they can see it's complete.

Chaperones register the same way as students, using the same access code, so they're linked to the correct group roster.

3. What is Last Chance Registration? All groups must fill their purchased slots by January 1, 2027. Any slots not filled and linked to a participant by that date will be forfeited and released to groups on the waitlist.

4. Can I add or delete slots if needed?

Yes — group leaders can adjust their number of slots directly through the Leader Portal. The last chance to adjust slots before they open up to the waitlist is January 1, 2027.

We understand and appreciate the strong interest in Mount 2000, but we reserve the right to not accept registrants past our deadline for budgeting and planning purposes.

5. What are the primary roles of a Chaperone/Group Leader?

  • Be present with his/her respective group for the entirety of the retreat

  • Be responsible for watching your kids and not letting them go astray

The Seminarian Small Group Leaders have a particularly vital role in guiding the youth during the retreat. Still, they are not entirely responsible for the overall supervision designated for adult leaders and chaperones.

6. Can clergy or religious members serve as chaperones? While clergy and religious are welcome to attend with groups, our Safe Environment policy prohibits them from serving as chaperones for their groups (they do not count towards the required chaperone–student ratio) since they cannot spend overnights with the students.

7. Is there a Confirmation Track this year? 

Due to increased demand for spots at Mount 2000, we have decided to discontinue the 8th-grade confirmation track in order to free up space to accommodate more high schoolers. Mount2000 will still be suitable as a confirmation retreat for confirmandi who are in high school.

SECURITY INFORMATION

  1. What is public safety’s phone number?  

    Campus Public Safety: 301-447-5911 

    *Call 911 immediately for serious medical emergencies or life-threatening situations.

  2. Where is the First Aid Room located?

    First Aid will be in the ARCC lower concourse during the day and the ARCC upper concourse during the night.

  3. Is there a Lost and Found desk? 

    The Lost and Found desk is located on the upper concourse.

HOUSING INFORMATION

  1. What does housing look like for the weekend?

    Onsite Lodging

    -Knott Auditorium for Boys/Men Chaperones

    -ARCC for Girls/Women Chaperones

    Offsite Lodging Options

    -Courtyard Gettysburg Hotel

    -Wyndham Gettysburg Hotel

    *Both hotels are 15 minutes away from the venue

  2. Where are meals held? 

    Meals are held either in the Patriot Dining Hall or your respective classroom. Each group is divided by lanyard color, which indicates when/where you are to eat.

  3. What do I need to bring? 

    Required 

    -Sleeping bag, or something comparable (on-campus only) 

    -Enough clean clothing for the weekend, including a jacket 

    -Toiletries (at least a toothbrush) 

    -Swimwear & shower shoes for the showers (on-campus only) 

    Recommended 

    -Bible 

    -Padding or mats for sleeping bags (on-campus only) 

    -If sleeping onsite, we recommend bringing a sleeping mask because of the necessary emergency lighting that will not turn off.

    Prohibited 

    -Air mattresses requiring power access/with motor 

    -Speakers 

    -Tobacco, e-cigarettes, vapes 

    -Alcohol 

  4. Can I be accommodated for CPAP machines, allergies, or other disabilities?"  

    Yes, we will do our best to accommodate you, but please communicate any accommodations you may need well in advance.